The Ultimate Guide to Office Coffee Makers for Small Businesses with Fewer Than 50 Employees
The right office coffee machine for your small business can help you get more done and make your employees happier. Find out about automatic solutions made just for businesses with fewer than 50 employees.
Why Your Small Office Needs a Coffee Machine That Works Well
In today's competitive business world, making employees happy starts with the little things that matter a lot. A good office coffee maker isn't just about caffeine for small businesses with less than 50 employees. It's also about building a culture of appreciation, boosting productivity, and letting your team know how much you love them.
Small businesses don't need the same kinds of high-volume commercial machines that big businesses need. Instead, they need solutions that are cost-effective, convenient, and high-quality. Automatic coffee machines are great for this since they make coffee that tastes like it came from a barista with little training and upkeep.
The advantages of office coffee machines for small groups are:
- More work gets done: No more trips to get coffee; employees get high-quality coffee on site
- Saving Money: A lot less expensive than going to the coffee shop every day
- Employee Satisfaction: Quality amenities show your team that you care about them and make them happy
- Collaboration Hub: Breaks for coffee give teams a chance to get to know each other better
- Professional Image: Serve high-quality coffee to impress clients and guests
- Simple to Use: Automatic machines don't need much training to work
What to Look for in a Coffee Machine for a Small Office
Daily Amount
If your workplace has fewer than 50 employees, search for machines that can make 50 to 150 cups of coffee a day. This way, you can handle busy mornings and coffee breaks in the afternoon without overloading the machine.
How Easy It Is to Use
Anyone on your staff can brew wonderful coffee without a lot of training thanks to automatic machines with easy-to-use touchscreens and parameters that can be programmed.
Different Kinds of Drinks
Your group has different tastes. Pick machines that can produce hot chocolate, espresso, cappuccino, latte, and americano.
Space Efficiency
When you work in a small office, you frequently don't have a lot of counter space. Look for little machines that nonetheless work like a pro but don't take up a lot of space.
What Needs to Be Done for Maintenance
Daily maintenance is quick and straightforward thanks to automatic cleaning cycles and easy-to-reach parts. This is great for small teams who don't have dedicated facilities workers.
Things to Think About When It Comes to Money
Small businesses require solutions that don't cost too much. Automatic machines cost between $1,500 and $7,000, so there is something for everyone.
Best Coffee Makers for Small Offices
1. The DR COFFEE H10 + Milk Fridge Package is the Best Deal
Price: $4,273
Perfect For: New businesses and small teams (10-25 people)
The DR COFFEE H10 package is the best way for small offices to get started. This machine makes drinks of the same great quality every time with only one touch. The 21L Precision Milk Fridge that comes with it makes sure that you always have fresh milk for the best cappuccinos and lattes.
Ideal For: Small businesses on a budget that want coffee that tastes like it came from a professional coffee shop without spending a lot of money. Great for offices that are just starting to spend money on employee perks.
Key Features:
- One-touch operation that is fully automatic
- A lot of drinks to choose from, such as espresso, cappuccino, and latte
- Has a separate milk fridge for fresh drinks
- The tiny size fits in small break rooms
- Cleaning and upkeep are simple
- Great deal with the whole package
2. DR COFFEE BREAK BIG + Milk Fridge = Solution for Growing Teams
Price: $6,554
Perfect For: Mid-sized small offices (25-40 employees)
If your office's coffee needs are expanding, step up to the BREAK BIG. This machine can do more work while still being easy to use because it runs automatically. It is great for offices that have regular meetings and client visits because it has a bigger capacity.
Ideal For: Small enterprises that are already doing well and startups that are growing and need steady performance during busy times.
Key Features:
- More room for growing teams every day
- Many different drink choices
- System for foaming milk like a pro
- Touchscreen controls that are easy to use
- Made to be used every day without stopping
- Full set with a milk fridge included
3. CARIMALI CA1100: Italian Quality and Dependability
Price: $5,692
Perfect For: Small organisations with 15-35 people that value quality above all else
The Carimali CA1100 will provide the best Italian espresso to your business. This machine blends the old-fashioned way of making Italian coffee with the ease of modern technology. Known for being very reliable and always having high quality.
Ideal For: Small enterprises that care about high-quality coffee and European design. Great for organisations who deal with customers face-to-face and care about first impressions.
Key Features:
- Quality and design made in Italy
- Espresso extraction of professional quality
- Several drink programs
- Strong enough to use every day
- Simple to use interface
- A great history of dependability
4. Melitta Cafina XT4: The Best in German Engineering
Price: $21,343
Perfect For: Premium small offices (30-50 employees)
The Melitta Cafina XT4 is the best automatic coffee maker for small to medium-sized offices. German engineering makes sure that the machine is incredibly reliable, and its innovative features make sure that you get café-quality coffee every time. Great for offices that want the best.
Ideal For: Businesses that are already established and are willing to pay for high quality. Great for software organisations, professional services firms, and offices where people are picky about their coffee.
Key Features:
- German engineering with great accuracy
- Coffee that is always great and consistent
- Can handle a lot of volume (up to 200 cups a day)
- Touchscreen controls that are more advanced
- Professional milk system for optimal foam
- Needs little upkeep
5. JURA GIGA X3 G2: Swiss Accuracy for Professionals
Price: $10,328
Perfect For: Ideal for offices that care about quality (20-45 people)
The JURA GIGA X3 G2 lets you experience Swiss perfection. This automatic machine works like an expert and makes coffee that is better than any other. With the two bean hoppers, you may serve both regular and decaf coffee at the same time.
Ideal For: Small offices that value modern decor and good coffee. Great for companies that work in the arts, technology, or professional services.
Key Features:
- Two bean hoppers for different types of coffee (regular and decaf)
- Precision brewing made in Switzerland
- Espresso and milk beverages that taste like they came from a barista
- Design that is sleek and modern
- Touchscreen with colours that make sense
- System for foaming milk like a pro
- Cleaning and upkeep are simple
6. Melitta Passione One Touch: Small and Cheap
Price: $2,065
Perfect For: Startups and small businesses with 5-15 employees
The Melitta Passione is a small, inexpensive way to get professional coffee. Ideal for little offices or as a second machine in executive suites. Even though it's little, it makes great espresso and drinks with milk.
Ideal For: Startups, small workplaces, co-working spaces, or as an extra to a bigger break room setup.
Key Features:
- Small design for tight places
- One touch makes it easy to make all drinks
- Grinder and milk frother built in
- Prices that are affordable for beginners
- German reliability and quality
- Great for small amounts of work
Comparing the Costs of Office Coffee with Coffee Shop Runs
Here are the real numbers for a small office with 20 workers:
In a coffee shop:
- $4.50 is the average price for a cup of coffee
- Ten employees buy one coffee per day
- Cost per day: $45
- Cost per month: $990 (22 days of work)
- Cost per year: $11,880
Scenario for the Office Coffee Machine:
- The cost of the machine (DR COFFEE H10 Package) is $4,273
- Coffee beans a month: $150
- $100 for milk and other groceries each month
- Total for the first year: $7,273
- In the years that follow, about $3,000 per year
First Year Savings: $4,607
After the first year, you'll save $8,880 a year
In just three to four months, the office coffee maker will pay for itself. It will also keep saving your firm money and making your employees happier.
Picking the Right Size Machine for Your Group
5 to 15 Workers (Micro Offices)
Suggested: Melitta Passione One Touch ($2,065) or DR COFFEE H10 ($4,273)
These little machines make great drinks while handling modest quantities nicely. Perfect for new businesses and very small groups.
15 to 30 Workers (Small Offices)
Suggested: The DR COFFEE H10 Package ($4,273) or the Carimali CA1100 ($5,692) are both good choices
Find a balance between size and capacity. These machines can withstand the morning rush and fit in small break areas.
30 to 50 Employees (Small Offices That Are Growing)
Suggested: We suggest the DR COFFEE BREAK BIG ($6,554), the JURA GIGA X3 G2 ($10,328), or the Melitta Cafina XT4 ($21,343)
Machines with more storage space that can manage busy times without slowing down. Great for businesses that are growing.
Daily Care and Use
Daily Tasks (5 minutes):
- Take out the coffee grinds and empty the drip tray
- Fill the water tank again
- Put in new coffee beans
- Wipe down the outside
- If asked, run the automatic cleaning cycle
Weekly Tasks (15 minutes):
- Clean the milk system thoroughly
- Clean the brew group (removable parts)
- If necessary, descale
- Check the filter for water
Service by Professionals:
Every six to twelve months, have a professional come in to take care of things. Di Pacci USA has full service plans to make sure your machine runs smoothly.
Ways for Small Businesses to Get Money
You don't have to spend a lot of money on office coffee. For small firms, Di Pacci USA has flexible funding options:
- Monthly Payment Plans: Pay for it over 12 to 36 months
- Options for Leasing: Lower monthly costs and the option to upgrade
- Packages with Bundles: Combine machines with accessories to save money
- Program for Trade-Ins: You can get credit for your old coffee machines
Get in touch with us to talk about financing solutions that fit your business's budget.
Why Should You Use Di Pacci USA for Your Office Coffee?
- Expert Advice: We assist you get the best machine for your team size and budget
- Best Rates on Automatic Coffee Machines: Competitive Pricing
- We Set Up and Train Your Staff: Professional Installation
- Ongoing Support: Get technical help when you need it
- Service Plans: Keep your computer working well
- Quality Guarantee: All machines come with a warranty from the maker
- Free Shipping: On orders over $20,000
- Financing is Available: Businesses can choose from a variety of payment alternatives
Are You Ready to Make Your Office Coffee Better?
Don't let your team drink instant coffee or go out for coffee every day. Buy a good automatic coffee maker and see your productivity and happiness go through the roof.
Next Steps:
- Figure Out How Much Money You Have Saved: Look at the comparison above to discover how much you could save
- Look at What We Have: Look at 55+ automated coffee makers
- Get in Touch with Our Experts: Get suggestions that are just for you
- Ask for a Quote: Options for financing are available
- Schedule Installation: Includes professional setup and training
Get in Touch with Di Pacci USA Today:
- Phone: +1 (646) 774-0590
- Email: [email protected]
- Address: #156 Atlantic Ave, Brooklyn, NY 11201, United States
Questions That Come Up a Lot
What is the finest coffee maker for an office with 20 people?
The DR COFFEE H10 Package ($4,273) or the Carimali CA1100 ($5,692) are also good choices for 20 employees. Both are budget-friendly and have great quality, dependability, and capacity for this size team.
How much does it cost to keep an office coffee maker running every month?
If you have an office with 20 people, you should plan to spend $150 to $300 a month on coffee beans, milk, and other supplies. This is a lot less than going to coffee shops, which can cost more than $1,000 a month.
Is it hard to take care of automatic coffee machines?
No! Modern automatic machines have self-cleaning cycles and easy daily maintenance that only takes 5 minutes. It takes roughly 15 minutes to clean once a week.
Can coffee makers in the office make more than one kind of drink?
Yes! Most automatic machines can create espresso, americano, cappuccino, latte, macchiato, and even hot chocolate. Some variants let you choose from more than 20 different drinks.
Do I need special plumbing for a coffee maker in the office?
Most smaller automatic machines have tanks for water built in, so they don't need plumbing. Some types can be plumbed directly for convenience in bigger offices.
What sets apart a $2,000 coffee maker and a $7,000 one?
Machines that cost more usually have bigger tanks, more drink options, dual bean hoppers, superior build quality, and more functionality. A mid-range computer ($4,000–6,000) is usually the greatest bargain for small offices with fewer than 30 personnel.
Does Di Pacci USA provide training and installation?
Yes! We offer skilled installation and training for your workers so they know how to use and care for the equipment correctly.
Can I get a loan to buy an office coffee machine?
Of course! Di Pacci USA has various financing solutions for small enterprises, such as monthly payment plans and lease choices.