The Ultimate Guide to Automatic Coffee Makers for Offices with More Than 100 Employees.
The perfect automatic coffee maker for your large office can improve the way your team works and make them considerably happier. Learn about commercial solutions with a lot of storage space that are developed particularly for offices with more than 100 employees.
Why Your Big Office Needs Professional Automatic Coffee Makers
Coffee isn't only a drink in huge companies with more than 100 employees; it's also a crucial aspect of keeping people productive and the business running smoothly. A decent automatic coffee machine system is a must-have investment that may change how happy employees are, how much work gets done, and even whether or not they want to stay at the company.
Big businesses need robust, high-capacity machines that can produce hundreds of cups of coffee every day without pausing. Automatic commercial coffee machines are the ideal choice because they make coffee that tastes like a barista's, don't need much training, and don't need as much care as you might assume.
For large offices, automatic coffee machines provide many benefits:
- High Volume Capacity: It can create 200 to 500 cups a day without any issues
- Quality That Stays the Same: Every cup tastes the same, which keeps employees happy
- Cost Efficiency: It's a lot cheaper than going to a coffee shop or using a vending machine
- Keeping Employees: Good office facilities help keep good staff
- Increase in Productivity: Employees stay in the workplace and don't have to make extensive treks to acquire coffee
- Professional Image: Serve high-quality coffee to wow clients and guests
- Easy to Use: You don't need much training to use automatic systems
- Flexible Placement: You can put equipment on different levels or in separate departments
- Different Drinks: There are several drink options to please everyone
- Less Time Off: Commercial-grade machinery that work all the time
What to Look for in Coffee Makers for Large Offices
Daily Capacity and Volume
If your office has more than 100 employees, you need machines that can create at least 200 to 300 cups of coffee per day. Offices with 200 to 500 or more people may need more than one machine or very high-capacity models that can make 400 to 600 cups a day.
Durability for Businesses
Machines that are built to work hard and stay going are needed in big workplaces. Look for parts that are made for commercial usage, powerful boilers, and construction that can handle daily use without breaking down.
Quickness and Effectiveness
Machines need to manufacture drinks quickly at busy times in the morning and after lunch so that there aren't long queues. The greatest machines can prepare a drink in 30 to 60 seconds and can make a lot of beverages in a row.
Multiple Machine Plan
Instead of having one very large machine, most large workplaces perform better with numerous medium- to high-capacity machines scattered out. This prevents bottlenecks, cuts down on walking time, and gives you a backup if one machine needs to be fixed.
Easy to Care for and Fix
Machines should feature parts that are easy to reach and mechanisms that clean themselves. Professional service contracts are highly crucial for major installations to keep downtime to a minimum.
Different Kinds of Drinks
Varied people in your huge workforce have varied tastes. To please everyone, machines should be able to brew espresso, americano, cappuccino, latte, macchiato, flat white, and hot chocolate.
Smart Features and Watching
Telemetry systems on advanced machines keep track of how they are used, guess when maintenance is needed, and can be controlled from a distance to make operations run more smoothly.
Things to Think About While Making a Budget
For large businesses, plan on spending $5,000 to $25,000 per machine, depending on its size and functionality. Keep in mind that leasing and finance options might help you pay for things over time and cover maintenance costs.
The Best Automatic Coffee Makers for Large Offices (100+ Employees)
1. Melitta Cafina XT4: The Best Coffee Maker for Big Offices
Price: $21,343
Perfect For: Offices with 100-200 workers
If you work in a huge office, the Melitta Cafina XT4 is the best automatic coffee maker. German engineering means that this coffee maker is quite reliable, and its large capacity design makes sure that you can always have café-quality coffee, even when it's busy. This machine can easily make 200 to 300 cups of coffee a day.
Ideal For: Corporate offices, professional services organisations, tech enterprises, and any huge workplace that needs the greatest quality and performance.
Key Features:
- German precise engineering for dependability that lasts
- Brewing system with a considerable of capacity (200–300 cups per day)
- Touchscreen controls that are advanced and have user profiles
- Professional milk system makes excellent froth every time
- Quick brewing cycle (30 to 45 seconds for each drink)
- Many drink programs (more than 20 choices)
- Automatic maintenance alerts and self-cleaning
- Can be connected to plumbing or a water tank
- Parts made for extensive use in businesses
- Optional remote monitoring features
2. JURA GIGA X3 G2: Swiss Quality for Heavy Use
Price: $10,328
Perfect For: Offices with 75-150 employees that value quality
The JURA GIGA X3 G2 makes huge office coffee with Swiss accuracy. This high-end automatic machine has professional performance and quality that can't be beat. The two bean hoppers enable you offer regular and decaf coffee at the same time, which is great for people who like various things.
Ideal For: Executive floors, high-end offices, creative agencies, and settings where the quality of coffee is really important.
Key Features:
- Two bean hoppers for regular and decaf coffee
- Swiss-made technology for precise brewing
- Espresso and milk drinks that taste like they came from a barista
- A lot of cups each day (150–200)
- Touchscreen interface with colours that make sense
- System for foaming milk like a pro
- Fast brewing and heating up time
- Cycles for cleaning and maintenance that happen automatically
- High-end design works well in modern offices
- Works quietly in the office
3. DR COFFEE BREAK BIG + Milk Fridge: A Good Deal for Offices That Are Growing
Price: $6,554
Perfect For: Offices with 80-120 people
The DR COFFEE BREAK huge is a cheap way for huge businesses to have good coffee that they can count on. This completely autonomous system can easily handle medium to high volumes while keeping the quality of the drinks excellent. For the greatest results, use a professional milk fridge.
Ideal For: Huge offices on a budget, firms that are growing, and groups that want professional coffee without paying a lot for it.
Key Features:
- Medium-high daily capacity (120 to 180 cups)
- Full package including a fridge for milk
- One-touch operation that is fully automatic
- A lot of different drinks to choose from
- System for professional frothing milk
- Touchscreen interface that is easy to use
- Made to work every day without stopping
- Cycles for automatic cleaning
- Great price-to-performance ratio
- A good record of reliability
4. CARIMALI CA1100: The Best Coffee for Serious Coffee Lovers
Price: $5,692
Perfect For: Offices with 60-100 staff who love Italian espresso
The CARIMALI CA1100 provides the real Italian espresso tradition to your huge office. This machine blends the old-fashioned way of preparing Italian coffee with the ease of modern technology. Known for being very reliable and constantly giving good quality.
Ideal For: Companies that are European-minded, companies that value coffee culture, and settings where first impressions are important.
Key Features:
- Quality and design made in Italy
- Espresso extraction of professional quality
- Customisable drink programs and multiple options
- Medium to high capacity (100 to 150 cups per day)
- Strong enough to handle heavy use every day
- Easy-to-use interface
- Very reliable record
- Real Italian espresso quality
- System for professional milk
- Small footprint for saving space
5. The DR COFFEE H10 Package is Great for Adding on to Your Existing Setup
Price: $4,273
Perfect For: Coffee stations in departments and extra units (25–50 employees per machine)
The DR COFFEE H10 Package is made for small groups, but it's also great for big offices that wish to deploy several machines in different departments, floors, or break rooms. This plan cuts down on traffic and makes it easy for workers to get good coffee.
Ideal For: Offices with more than one floor, coffee stations for departments, executive suites, and as backup units in big installations.
Key Features:
- Compact design makes it perfect for many places
- One-touch operation that is fully automatic
- Comes with a 21L Precision Milk Fridge
- A lot of drink choices and programs
- Cleaning and upkeep are simple
- Great value for installation in many places
- Daily operation that is dependable
- Easy to meet training needs
- Good capacity for departmental use (50–80 cups per day)
- Cost-effective technique for several units
Comparing the Costs of Coffee at Work and Coffee Shop Runs for Big Companies
For a huge office with 150 staff, these are the real numbers:
At a Coffee Shop:
- A cup of coffee costs about $4.50 on average
- 50 workers buy one cup of coffee every day (this is a low estimate)
- Daily cost: $225
- $4,950 a month (22 days of employment)
- Yearly cost: $59,400
There Are Three Coffee Machines in the Office:
- The total cost of the machines is $53,014: two Melitta Cafina XT4s ($42,686) and one JURA GIGA X3 ($10,328)
- $600 worth of coffee beans each month
- $400 a month for milk and other items
- Total during the first year: $65,014
- For the next few years, $12,000 a year
First Year: Machines pay for themselves by making workers happier and more productive
You'll save $47,400 a year after the first year
The office coffee machine system pays for itself in less than 14 months through direct savings. Plus, it makes employees happier, boosts productivity, and cuts down on the time they spend leaving the office to fetch coffee.
How to Use Machines in Big Workplaces
One Big Machine for 100 to 150 People
Recommended: One Melitta Cafina XT4 ($21,343) or two JURA GIGA X3 G2s ($20,656 total)
Great for small offices where everyone works on one or two floors. Check to see if the break room can manage a lot of people at once.
System with 150 to 250 Workers
Suggested: 2 Melitta Cafina XT4s ($42,686) and 1 DR COFFEE BREAK BIG ($6,554) = $49,240
Place the main machines on the main floors and a backup unit in a busy area. This spreads out the burden during busy times and makes walking shorter.
Installation on More Than One Floor (250–500 Personnel)
Suggested: 3-5x Melitta Cafina XT4 or a mix of machines with a lot of capacity
Put one machine with a lot of capacity on each floor or in each important department. This prevents traffic jams, cuts down on the time employees spend walking, and adds redundancy to the system.
Strategy Based on Departments (500+ People)
Suggested: It is suggested that departments get several DR COFFEE H10 machines ($4,273 per) and that common spaces get Melitta Cafina XT4 units
Give each department its own machine, but retain the big ones in break rooms and other common locations. This is great for huge companies.
Daily Care and Professional Upkeep
Daily Tasks (10 to 15 Minutes for Each Machine):
- Empty the drip trays and throw away the coffee grounds
- Fill up the water tanks or check the plumbing connections
- Add new coffee beans
- Clean the outside surfaces
- Start automatic cleaning cycles when asked
- Check the temperature and levels of the milk fridge
- Check for notifications or error messages
Weekly Tasks (30 to 45 Minutes per Machine):
- Clean milk systems all the way through
- Remove and clean the brew groups
- Descale when necessary or on schedule
- Check and change the water filters
- Clean the hoppers for coffee beans
- Look at all the gaskets and seals
Professional Service (Required):
Professional maintenance contracts are highly vital for large businesses. Every three to six months, depending on how often you use the machines, make an appointment for expert service. To keep your coffee program going well, Di Pacci USA offers full service plans that include preventive maintenance, emergency repairs, parts replacement, and technical support.
Tips for Managing Facilities:
- Give each machine to a dedicated staff person to take care of every day
- Write down a list of things to clean and a journal of things that need to be fixed
- Have extra supplies on hand, like cleaning tablets, descaling solution, and filters
- Make a way for people to report faults or broken things
- Keep an eye on usage patterns to make refilling schedules better
- Make backup preparations for when maintenance is going on
How Big Companies Can Get Money
Putting money into coffee for the office at major companies is a big capital expense. For business buyers, Di Pacci USA has various funding options:
- Capital Purchase: Buy machinery outright to own them and get possible tax breaks
- Leasing Equipment: Lets you spread the costs out over 24 to 60 months and gives you the opportunity to buy or upgrade at the end
- Operating Lease: You can make lower monthly payments and upgrade whenever you choose
- Coffee Service Programs: Programs that include everything you need, like machines, maintenance, and supplies
- Multi-Year Service Contracts: Buy a machine and get extra maintenance coverage for a longer time
- Fleet Discounts: Get a better price when you buy more than one machine
- Trade-In Programs: Get money for your old coffee machines
Please contact our business solutions team to discuss financing options that fit your budget and accounting needs.
Why Should You Choose Di Pacci USA for Your Office's Coffee Needs?
- Corporate Experience: We work with businesses of various sizes, from small startups to Fortune 500 enterprises
- Needs Assessment: Do a full analysis of the workplace to suggest the best solution
- Competitive Pricing: We have the best prices on automatic coffee machines for businesses
- Professional Installation: We take care of everything, from plumbing and wiring to setup and training
- Training Programs for Staff: Full training for all employees and staff at the facility
- Service Contracts: Scheduled maintenance, help in an emergency, and parts coverage
- 24/7 Technical Support: Get support whenever you need it to cut down on downtime
- Managing Supplies and Consumables: We can help you with this
- Quality Guarantee: All machines come with a warranty from the maker
- Shipping Is Free: On orders over $20,000
- Flexible Financing: Businesses can choose from a number of payment methods
- Update Programs: Simple ways to update as your business grows
Are You Ready to Change How You Drink Coffee at Work?
Don't let your workers drink terrible vending machine coffee or waste time going to coffee shops. Invest in a quality automatic coffee machine system, and you'll see employee happiness and productivity go up while prices go down.
Next Steps:
- Figure Out What You Need: Count your staff, guess how much they will use each day, and find out where to put them
- Find Out How Much You Can Save: Use the comparison above to see how much you can save
- Set Up a Meeting: Our corporate solutions team will look at your workplace
- Review Proposals: Get full recommendations with prices and ways to pay for them
- Plan Installation: We take care of everything, from delivery to training
- Start Your Program: Give your staff high-quality coffee at work
Contact Di Pacci USA Today:
- Phone: +1 (646) 774-0590
- Email: support@dipacciusa.com
- Address: #156 Atlantic Ave, Brooklyn, NY 11201, United States
Questions That Come Up a Lot
What kind of coffee maker is best for a workplace with 150 people?
We recommend getting two Melitta Cafina XT4s for 150 staff, each costing $21,343, and putting them in various regions or levels. This adds redundancy, cuts down on traffic at peak times, and can handle 400 to 600 cups a day combined. Another option is to use 3x JURA GIGA X3 G2 units, which provide a distributed solution.
How many coffee makers does a large office need?
In general, you should plan on having one high-capacity machine (200–300 cups per day) for every 100–150 employees. When you need better service, having several medium-sized machines scattered out often works better than having one very large unit. You should consider about things like the arrangement of the floor, the periods when it is busiest, and how far you have to walk.
How much does it cost to keep coffee machines running for more than 100 people?
For 100 to 200 employees, you should expect to pay $800 to $1,500 a month for coffee beans, milk, cleaning supplies, and upkeep. This is still a lot less than other options, including coffee shops, which can cost more than $4,000 a month for the same amount of employees.
Do you need to do anything specific to install an automatic coffee maker?
When you connect high-capacity machines directly to water pipes and drains, they perform optimally. This requires skilled installation. Some variants have built-in water tanks, however they need to be refilled more often in places with a lot of people. We offer full installation services, including as plumbing and electrical work.
How much upkeep do coffee machines for businesses need?
It takes 10 to 15 minutes to do daily duties on each machine. Cleaning deeply once a week takes 30 to 45 minutes. Depending on how often you use it, you should schedule professional service every three to six months. For big installations, service contracts are a great way to cut down on downtime and make machines last longer.
Can coffee machines in the office withstand the morning rush?
Yes! The Melitta Cafina XT4 is a high-capacity machine that can brew drinks in 30 to 45 seconds and run all the time. The most important thing is to have the right number of machines for your number of employees and to place them in the right places to spread out the load at busy times.
What happens if a machine stops working?
With the right care, breakdowns don't happen very often. But for major businesses, we suggest having backup capacity (more than one machine) and service contracts that cover everything. Di Pacci USA offers emergency service response, loaner equipment, and preventive maintenance to keep things running smoothly.
Should we rent or buy coffee makers?
There are pros and cons to both choices. Buying offers you full ownership and may help you with your taxes. Leasing spreads out the price, often includes maintenance, and makes upgrading easier. Many businesses choose operating leases or all-inclusive service programs that include everything for large installations. Based on your financial and operational needs, we can assist you make a decision.
Can Di Pacci USA do installations in more than one place?
Yes! We work with multi-location businesses and can coordinate installations across different offices, cities, or regions. For organisations with several locations, we offer consistent service standards, centralised billing, and standardised training programs.